On the 25th May 2018 the Data Protection Act 1988 will be superceded by the European General Data Protection Regulations (GDPR).

This privacy policy applies to Euphorix Mobile Disco’s website at www.euphorixmobiledisco.co.uk (the “website”). Here at Euphorix Mobile Disco, we take your privacy seriously and are committed to respecting and protecting that. This privacy policy covers the collection, processing and other use of your personal data under the Data Protection Act 1988 (“DPA”) and the General Data Protection Regulations (“GDPR”).

By using this website, you consent to this policy.

The purpose of this privacy statement is to inform you about the type of information that we gather about you when you visit our website, how we may use that information and whether we give it to anyone. It also informs you of the choices you have regarding our use of, and your ability to correct, that information.

What personally identifiable information is collected on this site?

Visitors may supply personally identifiable information (such as name, address, telephone numbers and e-mail addresses) for different purposes on this website. These purposes include when completing our ‘contact us’ form to check our availability and request a quote, or simply to ask a question about Euphorix Mobile Disco.

We do not collect personal information from you unless you provide it to us. This means that you can visit our website without telling us who you are or revealing any personally identifiable information about yourself.

How is it used?

When you supply information about yourself for a specific purpose (making an enquiry or asking a question), we use the information for that purpose only.

Once we have received your initial enquiry, we will contact you either via telephone or e-mail as requested by you, the user. If you decide to use our services, we will store your personal data and any e-mails which we exchange as this will enable us to work professionally with you regarding your event. This will serve to have a positive effect and allow us to keep in regular contact with you during our contractual working relationship. After the event we may ask you to provide customer feedback and once this has been received, all e-mails between us are deleted.

Your personal details are held on a password protected computer in a secure location.

We do also securely store some paper records relating to your booking with us and these are retained and safeguarded for 6 years after your event in order to comply with our legal obligations, tax authority regulations and business accounting purposes.

In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and store as paper records.

Sharing your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Controlling the use of your data

If you have given us consent to use your data for a particular purpose you can revoke or vary that consent at any time. If you do not want us to use your data or you would like confirmation of what personal information we hold relating to you, you can write to us at the address detailed at the bottom of this privacy policy or email us at contact@euphorixmobiledisco.co.uk at any time. We will provide this information to you within one month of us receiving your request and there is no charge for this.

Third Party Links

Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites.  Therefore, we do not accept any responsibility or liability for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy policy applicable to the website in question.

Personal Testimonials

You will see testimonials on this website from clients who have used our services in the past and have kindly written to us, e-mailed us or posted reviews on other sites which we use (such as, but not limited to, Need a Disco, Facebook, Twitter, Google +, Freeindex. If you are happy to provide feedback and write a testimonial after your event we may share your comments on both this website and our social media accounts but we will ensure that no personally identifiable information is displayed. Your name will be used so that future clients can see that the feedback has come from a genuine past client. By providing feedback and writing a testimonial you are giving your consent for us to share your comments.

Social Media Policy & Usage

We adopt a Social Media Policy to ensure that we conduct ourselves accordingly online. While we do have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your own social media profile feed or page.

Clients & Guests captured in photographs

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Whilst taking photographs at your event, Euphorix Mobile Disco will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at events appear in photos taken by Euphorix Mobile Disco as a part of the visual recording of the event in photos and videos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Euphorix Mobile Disco as detailed in this privacy policy.

In terms of explicit GDPR compliance, our clients and their guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of clients and their guests when viewed as a form of processing personal data is necessary for the legitimate interests of Euphorix Mobile Disco as we offer a complimentary photography service and publish such photos in order to allow clients and their guests a platform on which they can be viewed and downloaded and also to promote our business. This will apply unless there is a good reason to protect a given individual’s personal data in order to promote our business and which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Our clients are therefore requested in their booking contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed or videoed.

Display of images

We may display any photographs or videos taken to promote Euphorix Mobile Disco on this website, our social media platforms, on disco related websites, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Euphorix Mobile Disco’s clients and their guests. The rights of the people captured in these photographs are protected by Euphorix Mobile Disco as detailed in this privacy policy.

Withdrawal of consent

Anyone photographed by Euphorix Mobile Disco, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to e-mail us at contact@euphorixmobiledisco.co.uk specifying the photo or video in question. Pursuant to the request, Euphorix Mobile Disco will then remove the photo or video from online and printed display wheresoever it appears.

Data Controller

For the purpose of the DPA and GDPR, the data controller is Cameron Cook of Euphorix Mobile Disco and any enquiry regarding the collection or processing of your data should be addressed to him via contact@euphorixmobiledisco.co.uk

Changes to our privacy policy

Any changes that we may make to our privacy policy in the future will be posted on this page and where appropriate, notified to you by e-mail. However, we do advise that you check this page regularly to keep up to date with any changes which we make.